Everything You Need to Know about Live Chat Support Outsourcing

Nowadays, consumers expect businesses to provide prompt assistance to their inquiries and concerns. They often harness the power of the internet to achieve this, contacting brands via email, their website, or social media pages.

Evidently, the need to level up your customer service is part of keeping your customers happy. This involves improving your chat support.

What Is Chat Support?

Chat support is a convenient method that allows companies to offer customer support via live chat. This provides a more efficient way of communicating with consumers and conducting troubleshooting and fixes to their issues in real time.

It is a form of synchronous communication where an agent and customer communicate through short, written messages in real-time. This service is handled by a live chat agent and can be made available through the brand’s website and social media platforms, such as Facebook, and accessible via web browser, application, or pop-up chat boxes.

How Does Chat Support Work?

To accommodate live chat, you should install chat software on your website or have a person handle social media chats. Chat options can appear on your landing page instantly, rather than customers having to visit your Contact Us page.

Additionally, live chats are better with human support. Your team can handle chats depending on the volume of customer inquiries you receive daily. Like in calls, they have scripts or canned responses they can use when chatting with a customer. However, personalized responses are still the best approach for this.

You can also opt to include operating hours for your live chat. For instance, many live chat services operate during office hours (9:00 AM to 6:00 PM) while others provide after-hours or 24/7 service.

What Is a Live Chat Agent?

A live chat agent or chat support agent is the person responsible for communicating with consumers through a company’s chat support feature. They help businesses address logistical, informational, and product-related concerns customers may have in real-time, resulting in more satisfied customers and improved brand recall.

Most of the time, live chat agents are outsourced from a third-party service provider. They often have the capacity to hire enough individuals to monitor the chat support channels 24/7, which is crucial when it comes to providing unparalleled customer service and obtaining consumers’ loyalty.

Responsibilities of a Chat Support Agent

Chat support agents can help you in more ways than simply communicating with your customers in real time. Here are their primary responsibilities:

Promptly Respond to Customers

Perhaps the most crucial part of the job description of live chat agents is promptly and efficiently responding to customers. They have to be attentive, understanding, and able to empathize with customers. No matter how irate customers are, chat support agents also need to stay calm and understand the reason behind the consumer’s frustration to resolve their issue more effectively.

Raise Brand Awareness

Not all customers want to raise an issue when using the chat support feature. Some of them only want to learn more about the products, services, or promotions that you offer.

This is where live chat agents come in. They can use their thorough understanding of your products and services and keep your customers informed. These professionals can even serve as brand experts, providing individuals with relevant information about your business and enticing them to support it.

Upsell and Cross-Sell Products

Live chat agents excel in offering personalized assistance to your customers. One way they achieve this is by understanding the person’s specific needs and identifying which of your brand’s products or services best suit them. They seamlessly provide these suggestions as complementary items or upgrades, maximizing your revenue streams.

Document Concerns and Resolutions

Chat support agents carefully document and take note of each customer’s concerns, details of the issue, and its resolution. You can use this information to improve your company’s service, creating a much better and satisfying customer experience.

Take Proactive Measures

Aside from dealing with customer concerns and resolving their issues, one crucial part of a live chat agent’s job description is being proactive. They take initiative to ensure that customers are well taken care of, the products are of the best quality, there are several convenient ways to reach out to the company, and the product receives sufficient publicity.

Seek Customer Feedback

Chat support agents also collect feedback to determine if anything needs to be improved regarding customer satisfaction. By asking customers for their feedback, live chat agents can find out the things they’re doing right or wrong. This enables them to optimize their process and provide a better customer experience.

Maintain Live Chat Best Practices

Chat support agents are responsible for maintaining best practices in live chat. They do this by maintaining professionalism, responsiveness, and empathy. These professionals are expected to practice clear communication, ensuring clarity and understanding for customers. Additionally, they prioritize promptness, minimizing wait times, and addressing queries efficiently.

Engage With Potential Customers

Instead of simply waiting for customers to reach out, live chat agents are also responsible for initiating conversations with potential customers, offering assistance, and guiding them through the purchasing process. Doing so allows them to foster a positive customer experience right from the start, build rapport, and instill confidence in your brand.

The Qualities of a Good Live Chat Support Agent

A good live chat agent helps you maintain customer satisfaction and retention. In addition, a good chat support agent should:

Respond Instantly

A good live chat support system benefits businesses with quick responses, ensuring customers do not have to wait long for assistance. This immediate response can significantly improve customer satisfaction and perceptions of the company. It demonstrates that the company values the customer’s time and is prepared to assist at a moment’s notice.

Use Easy-to-Understand Language

Using easy-to-understand language in live chat support helps in effectively communicating solutions to customers. It reduces confusion and ensures that customers can follow instructions without difficulty. Clear communication also builds trust and enhances the overall customer experience.

Respond Professionally

Professional responses in live chat support, whether in-house or outsourcing, demonstrate the company’s commitment to high standards and respect for the customer. This involves being polite and maintaining a formal tone while addressing customer issues. Professionalism helps manage customer expectations and build a reputable brand image.

Be Proactive

Proactive live chat support anticipates customer needs and addresses potential issues before they escalate. This can involve offering help based on the customer’s browsing behavior or previous interactions. It can also lead to quicker resolutions and customer satisfaction.

Have Minimal Errors

Minimizing errors in responses is crucial for maintaining credibility and customer trust. Accurate and well-informed answers prevent misunderstandings and further issues. Consistently providing correct information enhances the efficiency of support and reinforces the customer’s confidence in the service.

What Is Live Chat Support Outsourcing?

Outsourcing live chat support services is the practice of delegating your live chat services to a trusted third-party provider. This alleviates your business from the burden of hiring and keeping an in-house live chat support team.

Your dedicated live chat support outsourcing team will help your clients with their inquiries, concerns, and problems to provide your customers with a solution immediately. This can lessen the work of your employees while boosting the client satisfaction rate.

Benefits of Outsourcing Live Chat Support

There are numerous benefits to live chat support outsourcing. Here are some of them:

Available 24/7

For global businesses, having an agent on the line 24/7 is critical to the success of operations. This is because they’re dealing with thousands of clients operating in different time zones.

Having a dedicated outsourcing company handle your live chat support ensures that there will always be someone available to help. It could be to answer questions, troubleshoot a product, or assist in a purchase.

Better Customer Relations

There are some issues that templated messages and chatbots can’t solve. Thus, hearing out your clients’ frustrations and adding that human touch can go a long way.

Once you outsource 24/7 live chat support services, you gain the benefit of improving your customers’ experience. Now, because you have a team that can immediately help your clients resolve their concerns, your customers will feel well taken care of.

Additionally, having a person record and categorize these concerns can help streamline solutions for next time.

More Sales Opportunities

Another benefit of live chat support is increased revenue potential. Studies have shown that a happy, loyal customer has a higher basket average than new clients. So, that automatically enhances your bottom line.

Aside from that, having a skilled agent assisting your customers 24/7 gives them more chances to upsell, cross-sell, or collect their information for future sales.

Reduces Costs

As we’ve mentioned at the start of this article, outsourcing your live chat services is an excellent way to go if you don’t have the knowledge or resources to put up an in-house agency. When you partner with a live chat support outsourcing provider, you can expect consistent, high-quality output and increased customer satisfaction.

By getting a professional team to help you, you can rest assured knowing that each client is taken care of and that you’ll always have the best tools, software, and knowledge available for your customers.

Additionally, you can scale your team according to your operations anytime, so you can meet growing customer demands and your company’s expansion without the big expenses.

Take the Next Step With SixEleven

Finding a dedicated live chat support outsourcing company can be difficult, but once you’ve found the right one, you can provide customers with a better overall experience with your company.

But of course, you should remember that your outsourced live chat services will only be as good as your team, so you want to make sure that you’re working with the best one.

Here at SixEleven, we put our customers at the center of our business. Our goal is to help them succeed in meeting their goals by taking on their live chat services. We offer customizable plans so you can get the service you need at the budget you have.

Go to the next level with SixEleven. Contact us today